Vol. 25:3 (2020) ► pp.322–346
Realizing an online conference
Organization, management, tools, communication, and co-creation
This paper aims to assist future organizers of international online conferences with designing and realizing these events. On the basis of the authors’ experience of having to move a corpus linguistics conference – originally planned as a physical event – into the digital space, this paper describes the conference’s organization and management structure, outlines the software and communication tools used and sketches what is important to foster interaction and discourse among participants. The paper contains a manual and a checklist for preparing an online conference, and a discussion of the chances of online and hybrid conferences in terms of outreach, Open Access and co-creation. It ends with an appeal to colleagues to devise conferences with courage, develop new ways of transferring linguistic research findings (to the public) and to move out of their comfort zones to sustainably use the digital transformation for innovative paths of exchanging research findings.
Article outline
- 1.Introduction
- 2.Embracing true digital transformation for an online conference
- 2.1Presenting the new online program: Synchronous and asynchronous events
- 2.1.1Synchronous live events
- Conference opening and closing
- Plenaries
- Panel discussion, design thinking workshop
- General Assembly
- Netiquette rules
- 2.1.2Recording synchronous live events
- 2.1.3Asynchronous contributions: Online presentations of research, poster presentations and abstracts
- Video presentations
- Poster presentations
- Extended abstracts
- 2.1.1Synchronous live events
- 2.2Social program
- 2.2.1Waiting rooms
- 2.2.2Break-out sessions and “welcome reception”
- 2.2.3Virtual city tour and quiz
- 2.1Presenting the new online program: Synchronous and asynchronous events
- 3.Communication, management, co-creational processes and other matters
- 3.1Conference management software and conference platform
- 3.2File management
- 3.3Internal communication and project management
- 3.4Conference fee
- 3.5Publications and output
- 3.6Budget
- 4.The agile team: An example of co-creation
- 5.Conclusions
- Acknowledgements
- Notes
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References
For any use beyond this license, please contact the publisher at [email protected].
https://doi.org/10.1075/ijcl.00028.bus
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